EOFY IT Checklist: 7 Things Sydney Businesses Should Review Before June 30
As the end of financial year approaches, most Sydney business owners are focused on tax deductions, inventory counts, and financial reporting. But there’s another area that deserves your attention: your IT infrastructure. This EOFY IT checklist covers the seven critical technology reviews every business should complete before June 30.
Getting your IT house in order before EOFY isn’t just about claiming deductions (though that’s certainly part of it). It’s about starting the new financial year with a technology foundation that supports your growth plans.
1. Review Your Software Licences and Subscriptions
Over the course of a year, software subscriptions accumulate like barnacles on a hull. Conduct a thorough audit:
- Identify unused licences: Are you paying for Microsoft 365 seats for employees who left months ago?
- Check for duplicate tools: Do different teams use different project management apps when one would do?
- Review pricing tiers: Are you on the right plan for your actual usage?
- Document everything: Create a master list of all software subscriptions, costs, and renewal dates
Most businesses we audit are overspending on software by 15-25%. That’s money you could redirect to tools that actually improve productivity.
2. Assess Your Hardware Lifecycle
What Needs Replacing — And What Can Wait
EOFY is the ideal time to review your hardware fleet. Under the instant asset write-off provisions, eligible businesses can claim immediate deductions on qualifying equipment purchases.
Prioritise replacement of:
- Devices over 4 years old: Performance degrades, security risks increase, and support often ends
- Equipment running unsupported operating systems: Windows 10 reaches end of life in October 2025 — if you haven’t upgraded, now is the time
- Failing network equipment: Switches, routers, and access points that cause intermittent issues
- Servers approaching end of warranty: Running production workloads on out-of-warranty hardware is a gamble
Work with your IT support provider to identify which purchases make sense before June 30.
3. Verify Your Backup and Disaster Recovery Plan
This item on the EOFY IT checklist is non-negotiable. When was the last time you:
- Tested a full restore from backup?
- Verified that all critical data is actually being captured?
- Reviewed your recovery time objectives (RTO) and recovery point objectives (RPO)?
- Checked that your backup solution covers cloud services like Microsoft 365?
If you can’t answer these questions confidently, schedule a backup review before EOFY. The new financial year is a terrible time to discover your backup doesn’t work.
4. Conduct a Security Review
Start the New Year With a Clean Security Posture
Use EOFY as a trigger for an annual security assessment:
- Review user access: Remove accounts for departed employees, review admin privileges, ensure least-privilege access
- Check MFA coverage: Is multi-factor authentication enforced on all accounts? All cloud services?
- Update security policies: Are your acceptable use, password, and incident response policies current?
- Review cyber insurance: Does your policy still match your risk profile? Are you meeting the insurer’s requirements?
- Run vulnerability scans: Identify and remediate known vulnerabilities in your environment
5. Review Your Internet and Communications Contracts
Many business internet and phone contracts run on annual cycles. Before auto-renewal kicks in:
- Benchmark your internet speed: Is your current plan adequate for your needs?
- Compare providers: The NBN landscape has changed — better plans may be available
- Review your phone system: If you’re still on a traditional PBX, consider VoIP for potential savings
- Check mobile plans: Are your business mobile plans still competitive?
6. Document Your IT Environment
This is the least exciting item on the EOFY IT checklist, and possibly the most important. Proper documentation includes:
- Network diagrams: Current topology showing all devices and connections
- Asset register: Every device, its serial number, warranty status, and assigned user
- Password management: All credentials stored in a proper password manager (not a spreadsheet)
- Vendor contacts: Updated list of all technology vendors and support numbers
- Procedures: Documented processes for onboarding, offboarding, and common IT tasks
If your current IT provider can’t produce this documentation on request, that’s a red flag worth investigating.
7. Plan Your Technology Budget for the New Financial Year
Align IT Spending With Business Goals
Finally, use the EOFY period to plan ahead. Consider:
- Growth plans: Will you be hiring? Opening a new location? Your IT needs to scale accordingly.
- Project pipeline: Are there technology projects that have been deferred? Prioritise them.
- Compliance requirements: Are new regulations coming that will require technology changes?
- Training: Budget for cybersecurity awareness training and technology skills development
A proactive IT budget prevents the “surprise expense” cycle that plagues businesses who only spend on technology when something breaks.
Making Your EOFY IT Checklist Actionable
The key to getting through this EOFY IT checklist is not trying to do everything yourself. Work with your IT provider to schedule these reviews in the weeks leading up to June 30. A good small business IT support partner will proactively raise these items with you.
Infraworx helps Sydney businesses tackle their EOFY IT reviews every year. Whether you need a full technology audit, help claiming the right deductions, or a strategic IT plan for the year ahead, we’re here to help. Call us on 1300 277 211 or visit our IT support page to get started.
